Iowa Faculty Onboarding

The Office of the Executive Vice President and Provost provides academic leadership to the University of Iowa. Its fundamental mission is to champion innovation and excellence in teaching, research, creative production, and service.

As a new hire, the information you receive in the first few months can be overwhelming. The following checklists will guide you through your arrival and development on campus.

Upon Your Arrival

Iowa New Faculty Orientation (INFO), a day of networking with key academic leaders. Learn about the university, strategies for student success and scholarship, and available resources. Attendance is optional but strongly encouraged, with programming designed to complement collegiate orientation programs. INFO is designed for individuals in their first faculty appointment.
The Center for Teaching provides early-access pedagogical support and resources.
University Human Resources New Employee Onboarding
Your college and department may also provide orientation opportunities which may be mandatory. Please connect with your local HR representative.

I-9 (Federally required employment authorization) - time sensitive; your HR representative will reach out to you to coordinate this process
University ID Card - your key to accessing many services and facilities on campus
Setup Two Step Login/Duo Mobile - multifactor authentication to protect your academic, personal, and financial information
Log in to Employee Self-service
- Benefit Enrollment - As a new hire, you should receive an email from University Benefits to your uiowa.edu account within your first week. Don't hesitate to contact University Benefits if you do not receive it.
- Payroll Information
  - Direct Deposit Setup
  - W-4 (Tax form)
- Release of Information for Payroll & Benefits
- Emergency Contacts
- My Compliance - mandatory trainings (Harassment Prevention Education, FERPA, Free Speech, eCOI); your local HR representative may have additional mandatory trainings required within your department

Parking and Transportation - purchase parking permit through the Parking Portal; most parking lots are assigned through a waitlist
Log into Employee Self Service to access:
- Flexible Spending Accounts (FSA) - opportunity to lower taxable income and pay for qualified health care and/or dependent care expenses with pre-tax dollars
- Time Records/Paid Time Off - submit timely and accurate time records to help ensure timely and correct payments
- e-Personnel File - Policy Manual §7.1 governs access to faculty personnel files
- Hawk Alert/Emergency Notifications - review and update your settings; while email is required, text message is fastest way to receive an alert
- My Training - variety of online learning resources providing you access to courses, articles and lessons on your schedule
  - Trainings, may be required if applicable to your discipline/role:

Policies, Procedures, and Resources

University of Iowa Strategic Plan - Values driven. Mission focused. Review the university's strategic plan and progress being made
University Policy Manual - most current statement of University of Iowa policy
- Faculty-Related Policies - links to policies and procedures for faculty
- Faculty - policies that govern appointments, promotions, reviews; see your local HR representative for specific procedures
- Consensual Relationships Involving Students
- Conflicts of Commitment & Interest
- Ethics & Responsibility
- Professional Ethics & Academic Responsibility (PEAR)
- Violence
- Anti-Harassment
- Drug Free Environment
- Political Activity Guidelines
- Prohibition on Giving & Receiving Gifts
Faculty Support & Guidance - designed to assist the campus community in responding to situations in which faculty members are targeted by individuals or groups outside of the university based on the content of the faculty member’s scholarship, teaching, clinical care, and/or service
Faculty Senate - faculty shared governance

Purchase Requests - connect with your University Shared Services contacts
Travel Policies - Requests/Expense/Insurance/Fleet Services
UI Printing - All printed material and high-volume printing must be processed through UI Printing.
Iowa Brand Manual - strategic foundation of our institutional narrative, articulating both our identity as well as our aspiration

Policies Governing Research
Office of the Vice President for Research - provides resources and support to researchers, scholars, and creators to forge new frontiers of discovery
Research Development Office - drives interdisciplinary collaboration, uniting researchers across disciplines.

Faculty Development - numerous career development opportunities throughout the faculty lifecycle
Faculty Resources - resources on academic freedom, faculty support & guidance, political activity and more
- Campus Resources for Faculty - teaching, research, service and work life resources to help you during your career at UI
- Subscribe to communications: Office of the Vice President for Research (OVPR), Center for Teaching, Office of Teaching and Learning, National Center for Faculty Development and Diversity (NCFDD)
Faculty Awards & Honors - the University of Iowa is proud to recognize the achievements of our exceptional faculty

Additional Training Opportunities

Information Technology Services (ITS)
Acceptable Use of Information Technology Resources Policy
Data on network drives - resources to store and share files including OneDrive, Files@Iowa, low-cost storage and more
ICON - central course management system
Instructional and Classroom Technology - topics include ICON, ifolio, clickers, TILE classrooms and more
Internet access on/off campus (VPN) - provides secure, off-campus access to resources located on UI campus
MAUI - central system to record, classify, and retrieve student and course data
Office 365/Microsoft Office
- Email & Calendar - configuration instructions, frequently asked questions, and information
- Personal mobile devices - connect Microsoft 365 email and calendar on your mobile device
- Microsoft Teams - central hub for many of the Office 365 products with an emphasis on teamwork
- Skype for Business - Microsoft Skype for Business is the primary phone service for the University of Iowa (not including the UIHC)Office of Teaching and Learning Technologies - help with technology tools such as ICON, ICON Direct, UICapture (Panopto), Top Hat
Printing and scanning - all UI faculty/staff/students have access to ITC printing with a valid Hawk ID.
Research data - ITS offers storage services in support of research
UI Wireless (eduroam) - provides a fast, secure, and reliable wireless network that can be used in all academic buildings, residence halls, and some green spaces on campus.

Campus Contacts

Faculty and Staff Disability Services - provides support for FMLA, leaves of absence, jury duty, Family Caregiving Leave
Student Disability Services - facilitates academic accommodations and services for students with disabilities

Associate Deans for Faculty by college

Faculty HR Representatives by college - provide advice and guidance for key faculty HR processes

Complete Benefit Enrollment

Time sensitive - Please note timelines based on your payroll start date.

Employee Self-Service

Set up your direct deposit

Direct deposit is mandatory to receive your paycheck.

Time & Pay - Employee Self-service

Complete Mandatory Trainings

Harassment Prevention Education, FERPA, Free Speech, eCOI trainings are mandatory for all faculty. Discuss with your local HR representative about additional mandatory trainings that may be required within your department.

My Compliances \ Employee Self Service