Path to Distinction: research-informed strategies and resources to advance diversity, equity, and inclusion in the search process.
The following documentation is required and must be approved by the Department, College, and Office of the Provost. The Office of Equal Opportunity and Diversity must give final approval prior to initiating the search process, interviewing candidates, or making an offer to the final candidate.
- Requisition/Recruitment Plan
- Pre-Interview Report
- Search and Selection Summary
Additional UI policies regarding recruitment and hiring:
If an appointment is greater than 50% time and for more than one year, a Search must be conducted. Requisitions are initiated within Jobs@UIOWA. To access this site you must first log into the Employee Self-Service website and select the link within the Administration tab. For a complete description of search/posting requirements, see Search/Posting Guidance document.
For additional assistance in processing a faculty requisition - please reference the "Creating the Requisition/Recruitment Plan" guidance on the Office of Equal Opportunity and Diversity website.
The wording of the advertisement must be clear and concise so that an appropriate candidate pool is obtained.
External Advertising Options:
Required in Advertisement:
- whether it is a tenure track, non-tenure track or open position
- all ranks that will be considered
- a brief description of the position
- minimal required qualifications
- application deadline date
The form is electronically routed by the College, Office of the Provost and finally the Office of Equal Opportunity & Diversity.
Following the interviews and recommendation of the final candidate, a Search and Selection Summary should be completed and routed through workflow for approval.
For additional assistance - please reference the Training Manual for Search Committees on Jobs@UIOWA located on the Employee Self-Service website under the Administration tab.
- Elements on the form such as title, rank, salary, dates, etc. must agree with those terms in the offer letter and position as described for the search.
- The Office of the Provost reviews the terms of the offer letter to assure compliance with University practices and policies.
- The CV is reviewed for appropriateness of credentials in relation to the position offered.
Required Workflow Attachments and Offer Letter Elements
Waiver Procedures (Recruitment Manual, section VI.J)
The offer letter is a formal document that outlines the terms of appointment between the University of Iowa and a prospective faculty member. Additionally, the offer letter plays an essential role in setting the tone for welcoming a new faculty member, confirming the verbal agreement (between the faculty member and the University), and clarifying the expectations and commitments of both parties. While each college may develop their own unique offer letter language; we offer the following guidance, based on faculty classification, regarding what should be included in this important document.
- Guidance for Faculty Offer Letters (PDF) (Tenured, Tenure-, Clinical-, Research-, Instructional-Track, and Fixed-Term)
- Offer Letter Template for Extra Compensation for Teaching Academic Courses (DOCX)
- For Cluster offer letters- please see Cluster Guidelines and Best Practices
- Offer Letter Template for an Emeritus Appointment (Microsoft Word .docx file)
- Path to Distinction Faculty Search Model and Tools
- Distinction through Diversity Fund
- Dual Academic Career Fund
- UI Dual Career Services
- Build a Career | Build a Life Work/Life and Dual Career Resources
- Central Midwest HERC (Higher Education Recruitment Consortium): A collaboration among higher education and community partners to assist dual-career couples, recruit diverse applicant pools, build relationships across the state, realize membership discounts, and strengthen our professional development opportunities.
- HERC Member Discounts: Access vendor discounts, including discounted advertising in diversity-focused publications and online media, discounts with national non-profit organizations, including attendance at higher education minority association conferences, and other human resource related resources.
- Maximizing Membership in the Central Midwest HERC