Fixed-term faculty appointments are made for a specific term length designated at the time of hire and are subject to non-renewal at the end of that term.  The appointment percentage can range from 0-100%  and the length of the term can range from one week to three years, depending on the type of appointment.  Reappointment is possible for many fixed-term positions, subject to positive performance evaluations and educational need.  For more information about fixed-term appointments, refer to the Operations Manual, III 10.12

Adjunct (FA11-17) faculty hold their primary position elsewhere. This person may be a P&S staff member at the University or employed elsewhere in the surrounding community, whose areas of expertise are insufficiently represented on the faculty. Adjunct faculty ordinarily hold a terminal degree in the field and their responsibilities may involve teaching, teaching support, research, patient care, or clinical/practicum supervision. Information regarding the Adjunct promotion process can be found in the Promotion Procedures for Adjunct Faculty Members.

These appointments must be less than 50% and may or may not be compensated. Adjunct appointments are always temporary, part-time and do not include benefits.

An Equal Opportunity and Diversity search is not required and appointments may be made for up to three years. For a complete description of search/posting requirements, see Search/Posting Guidance document.

At the end of the appointment term, the faculty member and the position should be reviewed. If desired, reappointment for another term of up to three years can be made by processing a Change in Status Faculty Status form. The Appointment or Change in Status form and attachments are routed in workflow from the Department to the Dean's Office to the Office of the Provost for electronic signature. 

An Adjunct can be appointed at 0% and put into pay status by initiating an Adjunct Support Form. After indicating a start date for the period to be paid, choose the most appropriate paygroupWhen paying a P&S employee for teaching duties via a Special Compensation form, a current 0% adjunct appointment must first be created (see Special Compensation).

Adjunct Clinical (FC11-17) (non clinical-track)  faculty are similar to an Adjunct appointment; the appointee holds a primary position elsewhere.  Adjunct Clinical appointments provide oversight and teaching in a clinical or professional practice setting within the University or at a satellite facility.

These appointments must be less than 50% and may or may not be compensated.  Adjunct Clinical appointments are always temporary, part-time and do not include benefits.

An Equal Opportunity and Diversity search is not required and appointments can be made for up to three years.  For a complete description of search/posting requirements, see Search/Posting Guidance document. 

At the end of the appointment term, the faculty member and the position should be reviewed.  If desired, reappointment for another term of up to three years can be made by processing a Change in Status - Faculty Status Change form.  The appointment form including required attachments is routed in Workflow. 

Adjunct Clinical appointments are also typically 0% and unremunerated.  Adjunct Clinical faculty can be put into pay status by initiating an Adjunct Support Form.  The title of this job code should read, Adjunct Clinical (rank).  

Visiting (FV11-17) faculty appointments are fixed-term appointments and the position responsibilities may vary among colleges and disciplines.  These appointments range in length from one week up to a maximum of three years.  The length of appointment and position responsibilities are delineated in an offer letter.  Visiting faculty appointments that are 50% or greater for a duration of an academic year or longer are eligible for UI Benefits.

 

HR Process Information

At the end of the initial appointment, the faculty member and the position should be reviewed.  If desired and if the initial appointment was less than 3 years, reappointment for another term (not to exceed a total of 3 years combined) can be made by processing a Change in Status - Faculty Status Change form.

An Equal Opportunity and Diversity search must be conducted for Visiting appointments that are 50% time or more and extend for more than one year.  Following a review of the candidate's qualifications by the hiring department, the College may request permission to extend an offer through the Search and Selection Summary (SSS) process.  For a complete description of search/posting requirements, see Search/Posting Guidance document.

Once a candidate is selected and the Search and Selection Summary is approved, an offer may be made.

The appointment form including required attachments is routed in Workflow.

The Instructor (F-14) rank may be used with tenure-track, clinical-track, and fixed-term faculty appointments.  The Research Track Policy does not allow for the appointment of faculty at the Instructor rank. 

Typically, the use of the rank indicates that the candidate is qualified to fulfill an assigned role, but does not possess the discipline’s desired terminal degree.  Duties may include teaching, research, patient care, or other instructional or programmatic support.

Tenure-track Instructors (FS14):  This title is a short-term appointment used for an individual who will earn the title of Assistant Professor in the tenure-track upon imminent completion of Ph.D. requirements.  The initial appointment is typically made for one year and may be renewed, depending on the terms at time of hire.  Renewal of the appointment term is permitted on the contingency of completion of the Ph.D. requirements by processing a Change in Status-Faculty Status Change form.

In special cases the initial appointment for a tenure-track instructor (FS14) may be made for three years.  Three-year appointments are not renewable at this rank.  If appropriate, a notice of non-renewal should be made at the end of the second year.  Upon completion of the Ph.D. requirements, the individual should be transferred to the rank of Assistant Professor by processing a Transfer form.  In the absence of an overriding agreement in the offer letter, years as an Instructor are included in the standard 6-year probationary period leading to a tenure decision.  The instructor job code (FS) should not be used for non-tenure track faculty.

Clinical-track Instructors (FQ14):  As per the UI Clinical Track Policy, initial appointments for salaried clinical faculty will be made for one to three years in duration.  In the final year of the initial appointment, a full-scale, departmental-collegiate review will be made.  After a positive review, salaried clinical faculty will receive a one- to seven- year appointment commencing at the beginning of the next academic year. 

All other Instructors (FC14; FA14):  The initial appointment shall follow the guidelines for the specific track/status in which it is made (e.g., for Adjunct Instructors, the initial appointment shall be for up to three years with possibility of renewal for three-year terms thereafter). 

An Equal Opportunity and Diversity search must be conducted for Instructor appointments that are 50% time or more and extend for more than one year.  Following a review of the candidate's qualifications by the hiring department, the College may request permission to extend an offer through the Search and Selection Summary (SSS) process.  For a complete description of search/posting requirements, see Search/Posting Guidance document.

Once a candidate is selected and the Search and Selection Summary is approved, an offer may be made.

The appointment form including required attachments is routed in Workflow.

Lecturers (Fixed-Term) (F_(H,V,A,C)15) typically provide instructional and programmatic support. Appointments at the Lecturer rank can be made in various faculty statuses (e.g., Adjunct, Visiting). 

Lecturer (Fixed-Term) (FH15) appointments must be 50% time or greater with a term of less than one year, and may include University benefits. Reappointment is possible subject to collegiate procedures, positive performance evaluation, and educational need. Please note:  Lecturer (Fixed-Term) appointments that are extended beyond the maximum appointment term must be transferred to the Instructional Faculty track through the regular search or waiver process. 

For a complete description of search/posting requirements, see Search/Posting Guidance document.

The Appointment form including required attachments is routed in Workflow.

Additional Required Attachments (Reappointment)

  • Final Offer Letter Signed by Candidate

Associate (F_ (H,V,A)16) (not Postdoctoral Appointments FP01, FP02, or FP03) faculty are for teaching, research, or patient care service.  Appointment to this rank does not guarantee eventual appointment to either the clinical or tenure track, but individuals in this rank with appropriate qualifications may apply for open positions in these tracks.

In the College of Medicine, appointments at this rank are made on an annual basis.  For individuals with M.D./D.O. or Ph.D. degrees the total time in this rank should not exceed three years.  Continuation of an appointment at this rank beyond three years requires the permission of the Associate Dean for Faculty Affairs.  Initial appointments exceeding one year may be permitted with the approval of the Associate Dean for Faculty Affairs and Development and the Office of the Provost.

Appointees holding a Master's level degree are appointed with a one-year renewal term.  An initial three-year appointment may be made, provided an Equal Opportunity and Diversity search is conducted.

An Equal Opportunity and Diversity search must be conducted for Associate appointments that are 50% time or more and extend for more than one year.  Following a review of the candidate's qualifications by the hiring department, the College may request permission to extend an offer through the Search and Selection Summary (SSS) process.  For a complete description of search/posting requirements, see Search/Posting Guidance document.

Once a candidate is selected and the Search and Selection Summary is approved, an offer may be made.

Waiver of a search must be requested in writing and approved by the Office of Equal Opportunity and Diversity and the Office of the Provost.

The appointment form including required attachments is routed in Workflow.

During the third year, the appointee should be reviewed for reappointment.  Thereafter, re-appointments may be made annually, or for up to three years, with annual reviews and a one-year notice of non-renewal.

FV16 may be used for authors visiting in the International Writer's Workshop.

Additional Required Attachments (Reappointment)

  • Final Offer Letter Signed by Candidate

Assistant in Instruction (F_ (H,A,C)17) faculty  hold a Bachelor's degree or the equivalent and is appointed to provide specific teaching, research, or patient care.

These appointments are made for up to one year, are renewable, and can be up to 100%.

An Equal Opportunity and Diversity search must be conducted for Assistant in Instruction appointments that are 50% time or more and extend for more than one year.  Following a review of the candidate's qualifications by the hiring department, the College may request permission to extend an offer through the Search and Selection Summary (SSS) process.  For a complete description of search/posting requirements, see Search/Posting Guidance document.

Once a candidate is selected and the Search and Selection Summary is approved, an offer may be made.

The appointment form including required attachments is routed in Workflow.

Additional Required Attachments (Reappointment)

  • Final Offer Letter Signed by Candidate

Required Workflow Attachments and Offer Letter Elements

The offer letter is a formal document that outlines the terms of appointment between the University of Iowa and a prospective faculty member. Further information found at: Faculty Recruitment.