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XXX
Manual of Procedure
May 21, 2003

ARTICLE I: XXX Faculty

  1. Members: The membership of XXX consists of all faculty and clinical faculty in colleges at the University of Iowa who have an interest in xxx, who teach courses with xxx content, and who participate actively in the activities of one or more of the academic units within XXX. Staff may also be invited to participate in XXX.
  2. Meetings: The Unit Executive Officer (UEO) may convene meetings of the entire XXX faculty as needed for discussing and voting on XXX issues.

ARTICLE II: XXX Executive Committee

  1. Members: The Executive Committee represents the constituent projects of XXX, the colleges active in XXX, the current and past directors of YYY Centers, XXX staff members, and others prominent in the activities of XXX. It includes the current Program Heads and Center Directors as well as the past Center Directors. For those colleges not otherwise represented, the Dean of these colleges will be asked to nominate a collegiate representative for appointment by the UEO of XXX. The UEO provides members with current rosters of the membership. The term of office is three years, renewable with the recommendation of the program faculty and approval of the UEO. Faculty members of the Executive Committee are
    encouraged, but not required, to have a 0%-time appointment in XXX (see Article VI).
  2. Chair: The Executive Committee is chaired by the UEO of XXX.
  3. Powers: The Executive Committee creates the academic agenda for XXX. It advises the UEO on XXX policies, procedures, and activities. It recommends policies that promote teaching, scholarship, and service. It helps establish goals and practices of XXX for curriculum design as well as the admission, retention, progression, and graduation of students.
  4. Meetings: The Executive Committee meets monthly during the academic year. Special meetings may be called by the Provost, the UEO, or the Executive Committee; and they shall be held within ten days of a written request by thirty percent or more of its voting members. A majority of Executive Committee members constitutes a quorum. Except for issues of personnel, meetings are open to the public. All guests are free to speak on recognition from the chair. The UEO normally chairs meetings and serves as parliamentarian but may designate replacements as needed. Parliamentary rulings may be appealed to the floor for decision by majority vote. The UEO may address budget issues, appointment of staff, creation of new programs, administration and conduct of academic degrees and majors, fundraising activities, external funding, and any other activities of XXX. The UEO provides an annual report on the XXX budget. Members of the Executive Committee advise the UEO of XXX through discussion and votes.
  5. Votes: All decisions at meetings are made by a majority of the members present and voting. For itself or the faculty of XXX, the Executive Committee can authorize electronic ballots between meetings through majority votes of the membership.
  6. Agendas: The chair normally distributes an agenda to every member at least forty-eight hours before each meeting. Agendas for special meetings called on short notice may be distributed with the calls for those meetings. Any member of the executive committee may place items on the agenda.
  7. Minutes: A designee of the chair keeps a record of each meeting and distributes it to every member at least two days before the next meeting, when the Executive Committee considers it for approval.

ARTICLE III: Office of XXX

  1. UEO of XXX: The UEO of XXX is the administrative head of XXX. The UEO of XXX represents the best interests of XXX across campus and is an advocate for XXX. The UEO reports regularly to the Executive Committee on major decisions concerning XXX policies, procedures, and budgets. The UEO pursues funding and support for and advocates for the strengths of XXX throughout the university and to external constituencies.
  2. Associate UEO of XXX: The Associate UEO is a full-time member of the tenured faculty who assists the UEO. The Associate UEO serves a three-year, renewable term at the pleasure of the UEO, advised by the Executive Committee. The chairs, heads, or directors of the constituent academic programs report to the Associate UEO. The Associate UEO appoints and chairs the committees that allocate funds for AAA, BBB fellowships, Major Projects, Curriculum Development, CCC graduate and undergraduate scholarships and others as needed. The Associate UEO is to be familiar with each of the academic programs and is an advocate for them, finding ways to support the programs and to encourage innovative changes and improvements. The Associate UEO oversees all undergraduate, graduate, and professional programs of study administered by XXX.

ARTICLE IV: Constituent Programs

  1. Members: The academic activities of XXX are carried out by constituent academic programs. XXX may establish new constituent programs by a majority decision of the Executive Committee upon recommendation from the UEO.
  2. Chair: Each constituent academic program is chaired by a member of the faculty nominated by the members of the program and appointed by the UEO. All chairs (or directors) serve at the will of the UEO. Throughout the academic year, the chairs (or directors) will call meetings for members of their programs to oversee and administer its activities. The chair (or director) supervises any staff, including teaching or research assistants assigned to the program. All chairs (or directors) will submit an annual report of program activities. Program chairs (or directors) will provide the UEO with an annual, formal request if program funds are being requested. Overall the chair (or director) is to maintain a high level of activity in the program with the advice and support of its participating faculty.
  3. Budgets: The chair of each program will draw up a budget in consultation with the members of the program. Final decisions about budget allocations are made by the UEO with advice of the Executive Committee. All chairs will consult with program faculty regarding the program budget.

ARTICLE V: Other Committees

  1. Committees: The UEO may appoint standing and ad hoc committees to assist with the work of XXX that falls outside the purview of the Executive Committee or other XXX committees already established. The Executive Committee may establish standing or ad hoc committees to help carry out its responsibilities.
  2. Members: Individuals who are not members of the XXX Faculty may be appointed to these bodies, along with members who are. The authority that creates each body appoints its members or may delegate their appointments to the UEO. Standing Committees make recommendations to the UEO, the Executive Committee, and the XXX Faculty as appropriate.
    1. Admissions: recommends students for admissions to the Interdisciplinary M.A. in XXX.
    2. Curriculum: recommends major changes in the curricula of degree programs administered by XXX.
    3. Scholarships: recommends M.A. students for financial aid and awards.
    4. Study Abroad: advises the Director of the Office for YYY.
    5. Self-Study: recommends improvements in XXX.
  3. Reports: Each committee and organization writes prompt reports on all proceedings, making them available to all members of the XXX faculty, and each writes a report to its appointing authority upon completing a specific assignment. The office of the UEO maintains a permanent file of these reports.

Article VI. Faculty Appointments in XXX:

  1. Adjunct Appointments – XXX may make adjunct faculty appointments (up to 3 years, at less than 50%, and renewable) for purposes of demonstrated teaching or other needs. Such appointments are subject to all university policies and procedures regarding faculty appointment and review. Adjunct appointments to XXX are made on the recommendation of the Associate UEO and by a simple majority vote of the Executive Committee present and voting, except that staff members of the Executive Committee may not vote on faculty appointments. Their recommendation is forwarded to the UEO of XXX.

    Terms of such appointments will be set in a letter of agreement, as specified in the Provost’s Policy on Faculty Appointments in Non-departmental Units, signed by the appointee, the appointee’s DEO(s) (if any, or supervisor if not in an academic department), the UEO for XXX, was well as the Dean or Vice-President of the unit in which the appointee has his/her primary appointment (if any), and the appointee. The letter will specify the appointee’s privileges and responsibilities with respect to XXX, procedures for review and renewal (up to 3 years, at less than 50%), allocation of funds, and the expected activities in teaching, research, and service. As with all faculty appointments, the Provost finally must approve such appointments.

  2. Zero-Percent Budget or Budgeted Appointments - XXX may make faculty appointments, budgeted or non-budgeted as specified below, for such reasons as specific curricular needs, special projects such as grant-funded programs, and the regularizing of unit responsibilities. Such appointments are subject to all university policies and procedures regarding faculty appointment and review and are made on the recommendation of the Associate UEO and by a simple majority vote of the Executive Committee present and voting, except that staff members of the Executive Committee may not vote on faculty appointments. Their recommendation is forwarded to the UEO of XXX. Unless otherwise specified, all such faculty appointments must receive the approval of the collegiate Dean, or if involving more than one college, several Deans, or the appropriate Vice President, and the Provost. 

    XXX, may make zero-percent budget or budgeted, faculty joint appointments from the university faculty, not to exceed five years, and renewable. 

    Terms of such appointments will be set in a letter of agreement, signed by the faculty member’s DEO(s) and the faculty member, the UEO for XXX, as well as the Dean(s) or Vice-President(s) of the unit in which the appointee has his/her primary appointment (if any), and the appointee. The letter will specify the faculty member’s privileges and responsibilities within XXX, the frequency and procedures for review and renewal, the allocation of funds, and the expected activities and percentage of effort allocated to teaching, research, and service.

Article VII. Changes to the Manual of Procedure:

  1. The Manual of Procedure may be modified on the recommendation of the UEO and the approval by a two-thirds vote of the Executive Committee. All changes to the Manual of Procedure will be discussed and approved by the Executive Committee.