University of Iowa

Pilot Effective Spring 2013

To: 
Deans, Directors, and Departmental Executive Officers
From: 
Beth Ingram, Associate Provost for Undergraduate Education and Dean of the University College
Date: 
October 15, 2012
Subject: 
Pilot Effective Spring 2013: change in the date ISIS closes as a mechanism for students to add and drop classes

As you know, students are free to use ISIS to add and drop courses until 11:59 p.m. on the night before classes start. As it is set up now in the spring, students can add and drop without anyone’s signature until 11:59 p.m. on January 21st. In the past, to add or drop a class, students were required to circulate a green sheet of paper to the instructor of the course and to the student’s advisor. The Registrar’s Office processed hundreds of these slips of paper manually, sometimes entering the information twice. In addition, students often waited to submit the drop sheets until late in the week, thus taking class spots away from other students.

In spring 2013, we are going to pilot a change in the date on which ISIS closes as a mechanism for students to add and drop classes. For spring 2013, students will be allowed to add and drop classes using ISIS until 11:59 p.m. on January 28th (the fifth day of class). Until 11:59 p.m. on January 28th, students will be able to use ISIS to drop and add classes and will not be required to submit a green add/drop sheet to the Registrar.

Some instructors may wish to restrict students from adding their courses. They can accomplish this by resetting the cap on their course to a number less than the current enrollment. If the class is full, no student can add without an add slip. If a faculty member wishes to exceed the stated cap on a class, the faculty member can sign an add slip for student. The student can submit that add slip to the Registrar and the student will be added to the class. Note that there is no charge to students for adds and drops during the first five days of class; after that, students pay a fee for course changes.

Since athletes must maintain continuous enrollment in 12 credit hours, athletes will not be allowed to use ISIS after 11:59 p.m. on January 21st. Athletes will still be using add and drop slips to change enrollment.

After the pilot, we will solicit comments about the experience to see if we should continue this date change into the fall semester. If you have any questions or comments, please feel free to contact me.

Please share this information with others in your department/college.

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