The University of Iowa

Office of the Provost Web Applications

The Office of the Provost maintains several web-based applications and for collecting and disseminating institutional data. 

The following applications require a HawkID and password.  To request access, use the access form below.

Faculty Development Award Database

Faculty Special Titles Database

The "Faculty Special Titles" database is used to maintain special titles like endowed chairs and Department Executive Officer (DEO) information for faculty within each college.

Faculty HR Representatives are responsible for maintaining this database. The "Faculty Special Titles" database is the authoritative source for populating faculty-related information for the General Catalog, Institutional Roles, and other campus reports. Access to the database can be found in Employee Self Service and the report can be exported to Excel.

Follow these steps to add/edit special titles or DEO information for a faculty member:

  1. Log in to Employee Self Service
  2. Select Human Resources Systems
  3. Under HR Online Update Tools, select Faculty Special Titles
  4. Use one of the fields on the screen to find the faculty member
  5. Choose a faculty member from the list and select "Continue"
  6. The "Manage Special Faculty Titles" screen will allow you to manage a faculty member's record. Select "Show" to edit a current title, "Add" to enter a new title, or "History" to view a previous title.
  7. The "Publish" option will allow the special title information for "Endowed" positions to be published in the online University Directory and the "DEO" information to be published in the faculty section of the UI General Catalog.

 Follow these steps to search Special Titles by Employee or Org/Department:

  1. Log in to Employee Self Service
  2. Select Human Resources Systems/HR Reports/Faculty Status Reports/Faculty Special Titles
  3. Select either "Special Titles by Employee" or "Special Titles by Org/Dept"
  4. This report will allow you to review Faculty Special Titles by Employee or Org/Department

For questions regarding the Special titles database and report, please contact Debbie Millsap at or 335-1187.

 Faculty Status Report

Post-Tenure Effort Allocation Policy (PTEAP) Database

  • In accordance with the University's Post-tenure Effort Allocation Policy, each spring (late fall for the College of Liberal Arts and Sciences) DEOs and each of their tenured faculty members must agree upon a planned allocation of effort (among teaching, research, service, and clinical service) for the following academic year. DEOs or their departmental administrative assistants must record this plan online, via the Office of the Provost PTEAP web application. If the effort allocation does not fall within "unit norms," a brief explanation must be included in the faculty member's record.
  • For: DEOs and departmental administrators entering tenured faculty portfolio information; collegiate administrators tracking compliance.
  • PDF iconPTEAP Information and Instructions
  • Contact: Debbie Millsap (
  • Available in Self Service: Human Resources Systems/Faculty Admin Center/Post-tenure Effort Allocation (PTEAP)


  • ProView (formerly the Review of Operations) provides aggregate reports of financial, FTE, and enrollment data, as collected from various University-wide data warehouses. Reports are available by college, department, and fund (according to authorization).
  • For: University, collegiate, and departmental administrators
  • Contact: Kristina Yows (
  • URL:

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