University of Iowa

Monthly Mailing to Deans - November 2015

[Note: These mailings are available and archived on the web at]

TO: Deans  
FROM: P. Barry Butler
Executive Vice President and Provost

November 30, 2015

Highlights of recent/upcoming activity:

The Dec. 31 deadline for encrypting all university-owned laptops, tablets, and external storage devices is quickly approaching. Campus IT staff have been working hard on this project, and over 80% of portable devices are now encrypted. However, everyone’s cooperation is needed to achieve 100% compliance by the end of the calendar year, as required by the Board of Regents.

If faculty or staff in your college or unit still need to get their devices encrypted, please urge them to work with your local IT support person/team to ensure that we meet this requirement. The process is quick and painless, and encryption protects data if the device is lost or stolen. Your IT support has reports available, should you have questions about your unit’s encryption status.

It’s key to have IT support staff assist so that data can be recovered in the event of a device malfunction or forgotten password. Faculty and staff should not turn on encryption manually.

If you encounter challenges or resistance, please contact Chief Information Security Officer Jane Drews, or Associate Vice President and CIO Steve Fleagle. For questions or concerns on encryption, contact your local IT support staff, or the Information Security & Policy Office ( or 335-6332). For more details, visit the mobile encryption webpage.

Events and deadlines:

Date Event/Deadline Responsible
Dec. 4 Deadline to nominate for the President & Provost Award for Teaching Excellence Colleges
Dec. 31 Deadline for all university-owned laptops and tablets to be encrypted Faculty and staff
Jan. 29 Deadline to apply for the Alliant Energy Award Students
Feb. 1 Deadline to nominate for the Diversity Catalyst Award Faculty, staff, students

Recent communications:

Date From To Item Action
Nov. 6 P. Barry Butler Faculty News Regarding UI Mumps Clinics Information/share
Nov. 18 Chief Diversity Office Faculty, staff,  students 2016 Diversity Catalyst Awards: Call for Nominations Information/share
Nov. 19 Shelly Campo
Lon Moeller
Deans, Directors, and DEOs President & Provost Award for Teaching Excellence Nominate
Nov. 30 Diane Finnerty Deans, Directors, and DEOs December 2015 – UI Campus-Wide Faculty Development Opportunities Information/share

What we're reading: