Change of Status - Faculty Status Change

  • For Non-Tenure Track Faculty: When non-tenure track faculty members are appointed, a faculty status end date is entered on the HR form based on the offer letter. The end date is retained by the Office of the Provost in Peoplesoft. If the appointment is going to be extended, a Change of Status-Faculty Status Change form must be completed prior to the end date. Example: To extend an academic year Adjunct Complimentary 0% appointment for an additional 3 years.
  • For Probationary Faculty: When probationary faculty members are appointed, a faculty status end date and a tenure decision date is entered into Peoplesoft based on the terms of the offer letter. All faculty extension must be approved by Office of the Provost. Once granted The Office of the Provost  will initiate a Change of Status-Faculty Status Change form entering the new faculty status end date, the new tenure decision date and a reason code (see descriptions below). Click here to review the UI policy regarding extensions of appointments - see 4(e) Probationary Faculty Extensions.
Reason Code: Definition:
Minor Child (automatic) For up to two minor children added during the probationary period or within the two years prior to the initial appointment, the probationary period is automatically extended by one year per child.
Minor Child (discretionary) If more than two children are added during the probationary period or within the two years prior to the initial appointment, the faculty member may request a one year extension for each child beyond the automatic two year extension.
Professional Impediment
  1. Assumption of additional teaching, service or clinical responsibilities above the normal load and at the request of the department or college;
  2. Failure of the University to provide resources in a timely manner if the resources are promised in writing.
Personal Impediment
  1. When due to the faculty member's own serious health problem;
  2. the assumption of significant ongoing care responsibilities for a spouse, domestic partner, minor or adult child, or parent with a serious health problem;
  3. due to the death of the faculty member's spouse, domestic partner, or minor or adult child.

How to review the faculty status end date of a particular faculty member:

  • From UI Self Service:
    • Select the Administration tab
    • Select HR Reports under Data Access
    • Select Faculty Status Reports
    • Select Faculty Status by Individual