University of Iowa

Annual Disclosure of Outside Professional Activities and Interests

To: 
Deans, Directors, and Departmental Executive Officers
From: 
P. Barry Butler, Executive Vice President and Provost; Susan C. Buckley, Vice President for Human Resources; Dan Reed, Vice President for Research and Economic Development; Jean Robillard, Vice President for Medical Affairs
Date: 
January 28, 2014
Subject: 
Annual Disclosure of Outside Professional Activities and Interests: Due February 3-April 30, 2014

cc: Associate Deans for Faculty, Associate Deans for Research, HR Unit Representatives, and Faculty HR Representatives

The following email will be sent on February 3, 2014 to UI employees required to complete an “Annual Disclosure of Outside Professional Activities and Interests.”  Our respective offices have worked together to provide a single eCOI online disclosure portal that will fulfill the annual reporting requirements of the following UI policies:

For many UI employees, this Annual Disclosure will be familiar; for some employee groups, this will be the first time that such an Annual Disclosure will be required (see the Provost Office website for list of impacted employee groups).  Please refer any questions to the contact people noted below or more generally to the Conflicts of Commitment and Interest website: http://provost.uiowa.edu/conflicts-commitment-and-interest-policies.

Thank you for your assistance in ensuring that UI academic, health care, business, research, and teaching endeavors are free of potential or actual conflicts of interest.

_______________________________

Campus-wide Broadcast Email to be sent on Monday, February 3, 2014

To: Select UI Faculty and Staff
From: P. Barry Butler, Executive Vice President and Provost
Susan C. Buckley, Vice President for Human Resources
Dan Reed, Vice President for Research and Economic Development
Jean Robillard, Vice President for Medical Affairs
Subject:Annual Disclosure of Outside Professional Activities and Interests:  Due April 30, 2014
Date: February 3, 2014

You are receiving this email as a UI employee who is required to complete an online “Annual Disclosure of Outside Professional Activities and Interests” through the eCOI system by April 30, 2014If you have already completed an eCOI disclosure during calendar year 2014, you may disregard this message.

To ensure that UI academic, health care, business, research, and teaching endeavors are free of potential or actual conflicts of interest, the UI Conflicts of Commitment and Interest and UI Health Care Conflict of Interest and Conflict of Commitment policies require that key UI faculty and staff members complete an annual disclosure of outside professional activities and interests.  While very few activities that represent, or appear to represent, a conflict are actually prohibited; disclosure allows for potential and actual conflicts to be reviewed and managed appropriately.

Completion of the eCOI Annual Disclosure of Outside Professional Activities and Interests fulfills the annual reporting requirements of the following UI policies:

Who is required to complete an eCOI Annual Disclosure?

  1. All UI employees engaged in research, which is defined as being named as “key personnel” on a UI routing form submitted to Sponsored Programs or an IRB application.
  2. All UI Health Care employees with 50% or greater appointments, including faculty, P&S and SEIU staff, and Merit Exempt employees.
  3. Faculty and Staff members with 50% or greater appointments in the following categories:
    1. Regular Faculty (tenure-track, tenured, clinical-track, research-track),
    2. P&S compensated at Pay Levels 7 and above (see ePersonnel File in UI Employee Self Service for Pay Level), and
    3. Executive Classifications (e.g., President, Provost, Vice Presidents), and
    4. Administrators with Faculty Appointments (e.g., Deans, Associate Provosts, Directors).

eCOI Annual Disclosure Instructions

To complete your Annual Disclosure, log in to the online eCOI disclosure system at https://ecoi.uiowa.edu.  Use your HawkID to log on (do not use a HealthCareID).  Once in the system, you will be asked a series of screening questions to determine if you have any outside professional activities, financial interests, or other considerations related to your University responsibilities or in the same field of expertise as your position at the University.  If you have nothing to disclose, completion of the Annual Disclosure and Certification will take less than five minutes. 

Deadline:  You are required to complete the eCOI Annual Disclosure by April 30, 2014.  You will use this same eCOI reporting system to keep your disclosures updated throughout the year if your situation changes.

For more information about the eCOI Annual Disclosure or specific policies, please contact:

Thank you for your assistance in ensuring that UI academic, health care, business, research, and teaching endeavors are free of potential or actual conflicts of interest.  For information about additional Conflicts of Commitment and Interest policies at the University of Iowa, please see http://provost.uiowa.edu/conflicts-commitment-and-interest-policies .

Tags: